Mandatory Minutes for Board Meetings

Mandatory Minutes for Board Meetings

Minutes of meetings of board meetings and members are extremely important. Since the enactment and commencement into law of the Companies Act 2014 it is now a mandatory statutory requirement that a Company shall keep a proper minute book recording all appointments of directors, particular arising the names of the directors present at the board meeting or any special committee of the directors including all resolutions and proceedings of all meetings of its directors and of committees of directors.

The law requires that such minutes be entered in the minute book as soon as may be after a particular appointment is made and the meeting concerned has been held or alternatively if a resolution has been properly passed by the members of the Board.

Every company is under a mandatory duty if requested by the Office of the Director of Corporate Enforcement to produce the minute book for inspection!


BoardPad is the industry leading meeting management and document collaboration solution. Through Connect, the administration platform – meeting organisers can easily manage meetings, compile electronic board papers and distribute them instantly to board members. Find out more here

How You Can Achieve a Paperless Office

Board Meeting Documents at Your Fingertips


Instantly create meetings and distribute board papers with Boardpad


BoardPad is a tool to increase director’s efficiency. It is a board portal where directors can access documents for company meetings. This means that directors no longer have to carry around bulky boardpacks to and from meetings.


BoardPad delivers instant up-to-date documents on meetings. You can access on or off-line from any location. The administration platform for BoardPad manages security, meetings, documents and other important board information.


BoardPad reduces the time, cost and the effort required to produce board papers and it ensures they are securely delivered on time.


The Company Shop is the Irish re-seller of BoardPad, an ISCA industry leading solution for company and director’s meetings.


To arrange a free demonstration of BoardPad, contact us on 01-6797920 or email


For more information visit The Company Shop website

Solicitors and the New Companies Acts

At Least 10 “New Things” Clients Will Require in 2016

The new Section 343 District Court Application

  1. The new Section 343 District Court Application to restore a “Lost” Audit Exemption. This could prove to be a hugely popular new application in the local courts.

Examinership Lite in the Circuit Court

  1. Examinership Lite in the Circuit Court, New Rule 53A, available locally, thousands of companies are insolvent and in need of this rescue remedy but you need to get your paperwork ready now?

The new section 53 High Court Application

  1. The new section 53 High Court Application, enforcement of orders and judgements against companies and their officers, this new application has the capacity to become a powerful new weapon in the armoury of a creditor stung by a company bad debt ?

The new Section 132 Application

  1. The new Section 132 Application to permit an undischarged bankrupt act as a manager or a company director. Hundreds of directors will require this application in future.

Section 212

  1. Section 212 Cases? What happens when shareholders/ directors are embroiled in dispute? New “Corporate Divorce” provisions in the new Companies Act 2014.

Section 52 Application

  1. Defending proceedings brought by a company. The new Section 52 provisions that might require a company give full security for legal costs and may stay all proceedings until security is given.

Making Directors Personally Liable, Section 232

  1. Suing directors personally, the new Section 232 provisions and the new duty on directors to act both “Honestly and Responsibly”. A new remedy for creditors and insolvency practitioners.

The new Section 570 21 day warning letter

  1. The benefits and advantages of the new Section 570, 21 day warning letter?

The Winding up Petition under the Companies Act 2014

  1. How and when to use the new winding up petition and how to get great results from this procedure under the Companies Act 2014?

The new Section 567 Application

  1. The new Section 567 Application for relief against abandoned unliquidated insolvent companies, a creditors remedy worth remembering.

The New Late Filing Penalty Waiver

Company directors don’t appear to be aware of the two great benefits that follow from a successful application to the local District Court to extend the date for the filing of an annual return that’s late!

Perhaps the number one advantage is that the company gets to keep its very valuable audit exemption and now that audit exemption looks like it’s heading towards €12 million in respect of accounting periods commencing on or after 1st January 2016, hopefully, after the legislation is enacted and commenced into law!

Irish companies have paid millions over the years in late filing fees and a successful application means that the late filing penalty of up to €3, 600 is waived.

The application can be made in any local District Court where the registered office is situated and the application can still be made in the High Court.



Why are we Getting a New Companies Act 2016

Unlike last year’s big Companies Act 2014, which was driven by the statutory Company Law Review Group, the forthcoming new Companies Accounting Bill 2015 is being driven by Europe.

Its EU directive 2013/34/EU of 26th June 2013 on the annual financial statements and consolidated financial statements and replaces the existing Fourth Directive on annual accounts and the Seventh Directive on consolidated accounts.

However, it’s impossible to introduce over 1448 sections of new law in the Companies Act 2014 without some glitches appearing and the new Companies Bill 2015 will make a number of changes to the Big Act.

Small companies appear set to apply for audit exemption once their annual turnover is less than €12 million and balance sheet below €6 million.

The new Companies Accounting Bill 2015 is comprised of over 50 sections of new law and will change the citation to the Companies Act 2014 to 2015 or 2016!